Data formatting is the decision you make on what type of file type to use in order to ensure its compatibility with multiple hardware, software, and devices. Data formatting also extends to the naming your files.
What is it?
"A File Naming Convention (FNC) is a framework for naming your files in a way that describes what they contain and how they relate to other files. Developing an FNC is done through identifying the key elements of the project, the important differences and commonalities between your files. These elements could include things like the date of creation, author's name, project name, name of a section or a sub-section of the project, the version of the file, etc. An advantage to using unique and standardized filenames is the ability to follow path names and link to other systems that require unique filenames." Purdue Libraries
Below are some suggestions for information to include in your file names that will allow you and others to distinguish your files from one another.
File Renaming Software
If you need to rename multiple files because the files were named incorrectly, you can use software to do so. Check out two choices below.
Formats likely to be accessible in the future are:
Files should be unencrypted and uncompressed.
|Type of Data||Recommended Formats||AVOID These Formats|
|Plain text||.txt, .xml, .html||.docx, .doc, .rtf|
|Tabular text / Excel||.csv, .tsv||.xlsx, .xls|
|Image||.tiff, .jpg2, .png, .gif||.jpg, .psd|
|Storage||Cloud||CD-ROM, USB drive|
|Audio||.wav, .mp3, .aif, .aiff|
|Presentations||.pdf/a, .epub||.ppt, .pptx|